PREDICT Members Meeting – 25th & 26th October 2017

This is a face to face meeting for members of the PREDICT network (Paediatric Research in Emergency Departments International Collaborative) and invited guests.

Date & Time

Wednesday 25/10/17 (9.30am-5.00pm)
Thursday 26/10/17 (9.00am-12.00noon – followed by lunch)

Where

Marriott Resort Surfers Paradise, 158 Ferny Ave, Surfers Paradise, Queensland.

PREDICT Dinner

A PREDICT members dinner will be held on 25/10/17 at a venue to be confirmed.  It will be a 3 course meal at approximately $80 per head with the table booked for 7.30pm.  Please indicate if you will be attending the dinner via Trybooking (see “Registration” for details).

Payment must be made prior to the dinner as we will be charged for the number booked regardless of numbers attending on the night. The deadline for payment is 18/10/17.  New Zealand members to pay Cate on the night with the correct money please.  If you have indicated on Trybooking that you will be attending the dinner and have not deposited the money into the account specified by the deadline it will be assumed you are not attending and your reservation cancelled.

Payment instructions: Please pay by bank transfer to:
M & M Chandler
BSB: 633 000
ACCT NO: 120935564
Include reference “PREDICT: initial and surname” (eg. PREDICT: C Wilson):

Who can attend?

All PREDICT members and associated guests are welcome to attend.  Some positions will be sponsored by PREDICT, others will require self funding.

Agenda

To be confirmed.

Registration

Registration for this event is free, regardless of whether you have or have not obtained a PREDICT sponsored position.  All attendees must register for the event and dinner using Trybooking which is now open.  Those requesting sponsored positions must register by 30/6/17 for their request to be considered. We will endeavour to let everyone know whether they are funded to attend by the first week of July 2017.

When you register, you will be asked if you require PREDICT sponsorship for flights and/or accommodation.  If more members request sponsorship than central funding is available based on registrations, the PREDICT executive will determine sponsored attendances based on the timing of the electronic registration.  Therefore if you require sponsorship for this event you must register by 30/6/17.  After that time, you can still register to attend but requests for sponsorship WILL NOT be considered.  See here for more information regarding the rationale for funding.

Costs

PREDICT will aim to cover the expenses (accommodation and airfare only) for one member from each organisation actively involved in PREDICT research to attend.  Additional members attending from the same site and those from non-active sites will be required to cover expenses using alternative funding sources. (Please note: incidentals such as taxi fares, airport parking fees, meals etc. WILL NOT be covered). Catering during the meeting is provided for all attendees.

Accommodation

Rooms have been reserved at a corporate rate at the Marriott Hotel. If you would like to book a room at the Marriott, please email Marian.Chandler@mcri.edu.au with your name, mobile number and IN/OUT dates. Please DO NOT contact the hotel yourself. If you wish to book via Marian at the corporate rate you must email your request NO LATER than FRIDAY 29TH SEPTEMBER 2017.  After this date the rooms will be released and pricing and availability will no longer be guaranteed.

Alternatively, you may also book accommodation elsewhere yourself and be reimbursed at a maximum limit of $200 per night for the room rate.   It is expected that most members will require a two night stay.  If you require additional nights, please contact Marian to obtain authorisation if you require reimbursement.  Any additional costs incurred such as meals or mini bar are to be paid on checkout by the individual.

Flights

Corporate Traveller, the MCRI official booking agent will handle flight bookings if we are funding your attendance.  Please complete the travel authorisation form making sure to enter flight numbers and/or clear instructions of departure times required.  Email the completed form to Marian.Chandler@mcri.edu.au and Marian will forward your request to the booking agent.  You will receive booking confirmation directly from Corporate Traveller.  If you have to change your booking, please DO NOT contact Corporate Traveller directly but email or phone Marian to obtain authorisation.  You may also book your own flights and request a reimbursement if you prefer.

Reimbursement

If PREDICT is funding your attendance, accommodation and flights can be charged directly to PREDICT as outlined above.  If you do your own bookings and require reimbursement, please complete a Reimbursement form 2016-6-03 and ensure ORIGINAL receipts are attached.  Photocopies will not be accepted.

Questions?

Please contact marian.chandler@mcri.edu.au on telephone 03 9936 6049.